Frequently asked questions
Q: Do you have my date available?
A: Our calendar of availability is listed HERE. However, please keep in mind, our online calendar is not a guarantee a date is available as things are always changing. For the most current information, please contact us directly.
Q: How are event dates handled?
A: Events are handled in a “first come, first served” basis and an event is only considered booked when a signed contract from both parties is returned with the non-refundable deposit.
Q: How long are the rental time frames?
A: Full weekend rentals are from Friday at 10am to Sunday at 10am. Sunday or weekday rentals are from 10am to 12am. We incorporate generous time frames compared to most venues so that allows for easy load in, load out and you truly feel at home for your special day.
Q: How much is the deposit to book a date?
A: We require $2,500 non-refundable reservation fee and $500 security deposit and a signed contract for your date to be held.
Q: What does Dutch Harvest’s setup and tear down entail?
A: Our staff takes care of setting up all of our tables and chairs for you before your rental begins so that when you arrive on your wedding day, all of the heavy lifting is already taken care of! Please keep in mind, this does not include setting up your personalized decor, favors, etc. At the end of the night, Dutch Harvest staff will put away all of our tables and chairs. Caterers and other vendors are required to “carry in and carry out” by removing any food and non-food trash from the event space. Any remaining food, we highly encourage vendors to donate to local places in need.
Q: Are staff included with my event package?
A: Absolutely, yes! An on site coordinator is included with all event packages. Should you desire planning services, we can incorporate that into your event package.
Q: Does the barn come with lighting?
A: Custom indoor and porch lighting were designed specifically with parties in mind. In addition, there is plenty of bistro hung lights over our patio and custom pavilion so you can enjoy your outdoor activities well into the night.
Q: Can I add my own decorations?
A: We invite all of our couples to decorate and make Dutch Harvest their own! Any decorations that you add to the space are your (or your vendor's) responsibility to install and remove. Anything left behind outside of the rental period may be discarded during Dutch Harvest staff's clean up process. In addition and compliance with local laws, we have two decorating rules: no flames of any kind are allowed in the barn, and you may not install a decoration that could damage the property (i.e. using staples, nails, glue, etc...). Hanging decorations is easily achieved using existing anchor points, or by tying string around cross beams. For any decoration involving climbing a ladder, we require an insured professional or lighting expert.
Q: Are fireworks allowed?
A: Yes, fireworks are allowed pending town approval.
Q: When do we have to remove everything from the barn?
A: Vendor load out should be completed the night of your event. For weekend events, you may retrieve items on Sunday before 10:00AM. Same day events must be cleaned up by 12:00AM.
Q: Are you open year round?
A: We will be open year round in the near future but not at this time. While weather can be unpredictable in CNY, we suggest that events are “safe” between late April and late October. Our barn does have on-demand AC/heat to help keep you and your guests comfortable. Please note, as much as we would like to be, we cannot control the weather and cannot refund money due to circumstances out of our control such as natural disasters and unusual weather conditions.
Q: Can cars be left overnight?
A: Yes, cars may be left overnight as long as they are retrieved before 10:00AM the day following your event.
Q: What if the weather does not allow an outdoor ceremony?
A: Thankfully, we have plenty of covered and indoor options for ceremonies including our custom pavilion and barn loft. Our barn allows for many different layouts and we are happy to help with a back up plan “just in case”.
Q: What is the best airport to use near DHF?
A: We highly recommend using the Ithaca airport (ITH) as it is only 15 minutes from the farm and connects to all major airports. We are also within driving distance to the Syracuse airport (SYR), if needed.
Q: What are my lodging options?
A: Ithaca boasts over 40 different hotels, bed and breakfast options in addition to private residences available as short term rentals. We are happy to give suggestions as to our favorite places for friends and family to stay!
Q: Is smoking allowed?
A: No. Dutch Harvest Farm is a smoke, tobacco and vape-free property.
Q: Is drinking allowed?
A: Yes. Beer, wine and liquor are allowed and are to only be brought/served by an approved caterer who holds a valid NYS liquor license with proper insurance.
Q: Does Dutch Harvest have a curfew?
A: Yes, to be good neighbors, we observe the local noise ordinance where events must conclude by 11pm. We have included time into weekend and single day rentals to allow for plenty of clean up time after your event so you can enjoy every moment.
Q: What is the max capacity?
A: The 7,000+ square foot barn offers a max seated capacity of 280, however with the additional 1,400 square foot covered porches surrounding the barn and covered pavilion complete with fire pit, the max capacity for outdoor events can be over 300.
Q: Do vendors need to have liability insurance?
A: Absolutely! All vendors must have a certificate of general liability insurance on file with Dutch Harvest to work your event. Remember to ask vendors about this before hiring them! Or just stick to our preferred Vendor list on our website where all vendors have been pre-approved!
Q: Can we hire a caterer who is not on the vendor list?
A: We welcome any caterer to DHF however, they must have a certificate of general liability on file with us and abide by our “carry in, carry out” rule.
Q: Are pets allowed to be a part of our ceremony?
A: Absolutely! We had our “fur baby” as a part of our ceremony and we love when others bring their four legged friends to be a part of the festivities. You may even meet Piper (the real boss of the farm) when you visit us for your initial consultation. We just ask that your dog is up to date on their rabies vaccine and they have a “handler” for the entirety of the event.
